Summary of the Role:

The Office Support Specialist will work with the CEO and Grants/Finance Manager to support the financial and compliance integrity of the organization. They are responsible for monthly and quarterly reporting, basic bookkeeping functions, and vendor relationships for operational excellence.

Responsibilities:

• Bookkeeping, including assistance with accounts payable and accounts receivable, general ledger maintenance and review, bank account reconciliations, monthly financial statement preparation, and bank deposit processing.
• Work with external service providers to process payroll, benefits, contributions, and withholdings.
• Process and file new hire paperwork, internal status changes and employee termination paperwork, working in coordination with all necessary vendors.
• Review current and potential vendors, ensuring operational compliance.
• Manage calendars and make logistic arrangements for meetings, programs, conferences, and community spaces, including booking travel, making reservations, or organizing details.
• Manage incoming and outgoing correspondence, including emails, faxes, mail, and packages.
• Collect, file, and organize records, invoices, and other important documentation.
• Facilities oversight, including submitting work orders and scheduling repairs for general office space and equipment as well as monitoring office inventory and ordering supplies as needed.
• Transcribing or taking notes during meetings and writing minutes, memos, and/ or agendas.
• CRM administration support.
• Work with Grow team in preparing federal grant applications, improving operational efficiencies, assisting programmatic oversight, and managing vendor contract relations.
• Other special projects as needed.

Experience and Competencies: 

• 3-5 years in a similar role or equivalent function (including intermediate bookkeeping)
• Experience working in QuickBooks, Microsoft Office, Salesforce (or similar CRM tools)
• Ability to manage multiple priorities with a commitment to accuracy and timelines

This Position Offers:

• $55,000 - $60,000 annual salary
• Medical, Dental, Vision Coverage
• IRA with 3% Company Match
• Flexible Paid Time Off – 15 days minimum to support work-life harmony
• 12 Paid Holidays with 3 holidays of your choice
• Working with a passionate and dedicated team

** This position does not offer sponsorship. **

If you can see yourself as part of the Grow team, please email your resume and cover letter to mysasi@growbusiness.org with the subject line "Office Support Specialist". The position will be open until the role is filled.